Reimbursements & Awards to Individuals
Reimbursements to individuals
- Reimbursements for Purchases Made Using Personal Funds
- Staff/Faculty currently working for Georgia Tech
- Complete an Expense Report in Workday.
- To verify payment, go to My Expense Reports in Workday and check for “approved” status.
- Documentation requirements for food reimbursements include the Food Group Meal Documentation Form, list of attendees (if less than 15), an agenda and an itemized receipt.
- Reimbursement to Non-Employees
- Non-employees (including Students) will be reimbursed through Accounts Payable via the Supplier Invoice Request in the Georgia Tech E-Procurement System for approved reimbursements up to $500.
- Reimbursements for students, up to $250, may also be made through the Bursar’s Office petty cash process by using the Petty Cash Replenishment/Reimbursement Request Form.
Awards to individuals
- Students
- Check if students are already a vendor by checking Vendor Lookup.
- All students will need to complete the Vendor Profile Form.
- Complete the Student Payment Request Form.
- International students policy
- Gift Cards – due to the risk management issues AP would prefer if alternate methods could be used to reward students and non-employees. Any purchase of gift cards on a departmental project (any type) must be pre-approved by the OUE Financial Staff.
- Non-employees (not companies)
- Honorarium policy (2 options for submission – invoice or form)
- Recipients of a honorarium will need to be set up as a supplier. Requests for payment of honorariums should be submitted electronically as a supplier invoice request (SIR) via the Institute’s Financial System. The appropriate spend category for honorariums is to be used.
- Honorarium policy (2 options for submission – invoice or form)